New Student Guide
Welcome to Dunboyne College
Welcome to Dunboyne College of Further Education and welcome to MyDCFE, the college's link for it's students to all the information needed while studying at the college.
The first time you see this page will be during your registration and induction week. A member of the college teaching staff will go through the page with you section by section.
Before we get to that, we have a video message and letter from our Principal, Denis Leonard.
Message from the Principal
Welcome Letter to Students
September 2024
Dear Dunboyne College student,
On behalf of all the staff of Dunboyne College, I want to welcome you to the 2024-25 academic year, and I wish you the very best of luck for the year ahead. As a staff, we thank you for choosing Dunboyne College. Like so many who have gone before you over the past twenty years we hope that you enjoy your experience here. We also want to support you in every way to help you to access the college course or career choice you desire at the end of this programme. We hope you will also meet many new friends, have many new experiences and leave Dunboyne College the better for being here.
College life is very different as you will be expected to do a lot of self-directed learning. There will be many assignments and constant deadlines, and sometimes you may feel under pressure from a few late nights or early mornings. The year goes by very quickly between now and graduation in May so we ask that you use the support services of our college straight away for career guidance, academic support, learning support, language support, IT support, mature student support, or counselling. Your main contact for support is your mentor, and all the support information is on MyDCFE, Moodle and on the college website. If you are ever in doubt, all these services are available through any of the Dunboyne College staff. The Learning Hub building is a one-stop shop for most of these services.
We ask that you respect everyone on the campus as well as the building itself. The student code of conduct is on the website and we ask that you familiarise yourself with it, as a breach of this code can result in you being asked to leave the course.
The Canteen, Learning Hub and Library are open each day, and you will be informed throughout the year on how and when you can access each. We ask that you only smoke in the designated area and that you only park in areas indicated by Martin Leddy and Tarama Otvare who are our caretakers. We ask that you do not park, smoke, or loiter at the front of the college at any time. As you will see, we have near neighbours running businesses here over many years, and we need to maintain our good relationship with them.
Finally, can you study your timetable closely! You must pass eight fifteen-credit modules to get a full award. Most courses have at least nine modules to maximise the chances of getting the required distinctions. Do not drop a module unless you are very sure that you will still be able to get your full award. (Anything less than a pass in eight modules or failure in a specific module leaves you with a component award; and you would have to finish the unsuccessful modules in another academic year. Certain higher education colleges will accept component awards over two or more years once they have eight completed modules, but most universities usually require you to get your full award in one academic year, as do all nursing programmes.)
If you are in a group where you have the option to choose one of two major awards, make sure you stay in the modules that will give you the award of your choice. Another point to note is that some modules could be a requisite for a particular university place (eg. Maths) or you may simply want a particular module as an enrichment course. If you are unclear on the modules you need, please make an appointment with our guidance counsellors Meabh Nimmo mnimmo.dbc@lmetb.ie or Derek Ball dball.dbc@lmetb.ie.
Good attendance, meeting deadlines for assignments, and preparing well for exams are the best ways to ensure you get your desired course. We wish you every success in the year ahead and if require any assistance, please just ask. The key to success is to ask for the appropriate help at the appropriate time.
Sincerely,
Denis Leonard
Denis Leonard
Principal
Welcome to MyDCFE
MyDCFE is your link to all the information you need to make the most of being a DCFE student. You can use it to get to nearly all the websites and information you need from day to day. There is a lot of information heading your way in the opening weeks of college, and it is really easy to forget something. Fear not, everything you need will be here, at MyDCFE.
Before we continue...
Bookmark the link, write it down, or email it to yourself.
1 - The New Student Guide
During your registration and induction week, you will be introduced to MyDCFE, the main link for all DCFE students to find out about the college. This part of the website is a guide for our new students. On this page, you will read about some of the most important aspects to college life which you need to know about. From your timetable, to where you park, along with how your course is structured.
The layout of the page is simple. Each section will talk about an important topic which you need to know about before you start your induction sessions. There is a lot of information on this page so after each section, there will be Key Points which sum up the section you are reading. Whenever you see the DCFE logo like below, it means there is a Key Points section which summarises things for you.
Key Points 1: New Student Guide
This guide contains all the information you need to know about right now.
There is a lot of info here, so don't worry if you miss something.
Please ask your Mentor during this induction today, and during your week of classes beginning the week of Monday 16th September.
Remember you can visit www.mydcfe.ie to go through the guide whenever you want to.
2 - Your Mentor
Every class-group at DCFE will have a Mentor. This will be one of your teachers on the course. Their role is mainly one of support, though there is some admin involved too that relates to things like attendance and module choices, but more on that later. If you have any questions or problems about your studies, the class Mentor will be your first port of call. If you have a question and you don't know who to ask, your class Mentor will be able to help you too.
The Transition to College
Whether you are coming from secondary school or you are returning to education, switching to a college mindset can be difficult. Your learning will perhaps be more self-directed than you are used to. Your teachers will challenge you to think outside the box in a way you may not have experienced before. Your class Mentor will be there to provide support, advice and motivation. All you need to do is ask. For some students just asking can be the most difficult part, so don't be put off. Your Mentor will also be able to advise and refer you on to other student support services in the college.
Key Points 2: Your Mentor
Your Mentor will get to know well and they will be the first person you should go to with any issues.
Your Mentor will build up a picture of your progress during your time with us.
Your Mentor will also be the person who provides references, should you need them in the future.
You will meet with your Mentor each week and go through important information with you in class. Regular attendance each week is very important.
IMPORTANT - YOUR MENTOR
If you have any questions or problems with your course, speak with your Mentor. They are there to help you.
If you have any questions or problems with your course, speak with your Mentor. They are there to help you.
3 - Coming to Class
All the staff in DCFE are working very hard to ensure that our students get the best experiences at the college, not just from the point of view of academics and your studies, but also from a social point of view. With this in mind, there are some very important things to know about how you will study at Dunboyne College.
Key Points 3: Coming to Class
You will soon be given access to your provisional timetable for your classes (please bear in mind that days/times may change at the beginning of the year). Check this timetable daily for any changes made over the next few weeks.
Your studies at DCFE will be on-campus.
If you are not present for your class, you are marked absent.
4 - Attendance
It may seem obvious, but attending your classes is really important. If you miss classes, you miss out on exploring your topics so you can understand them better. Your attendance will also be used for your references, so don't expect a good one if you don't show up to class! No amount of reading notes or PowerPoint slides will make up for being a part of your classes each week.
There is a direct link between doing well in your course with coming to and taking part in classes. Keeping up good attendance helps you get the most from your studies and leads to a more worthwhile and meaningful college experience.
Your teachers will monitor your attendance for every class and your Mentor will track your attendance across your modules, and if something seems the matter, will touch base with you to see what's up.
If you are receiving a SUSI grant, SUSI will ask DCFE for information on your attendance.
Keep in mind that you are studying a full-time course. You will have classes for all your modules each week, but you will also be expected to work on assignments, projects and other activities outside of class time. For the most part, you won't be doing your assignments in class so make sure you factor that into your week.
Many courses such as Science, Nursing, Professional Cookery, Beauty Therapy and Hairdressing will require students to take part in practical assessments. If your attendance is poor in these modules, you will lose out on vital practical experience that you will need before any practical assessments. If your attendance drops below an acceptable level, you will not be permitted to take part in certain assessments.
Key Points: 4 - Attendance
Full attendance is required.
Attendance is tracked by your teachers.
Poor attendance may exclude you from practical classes/assessments.
Your Mentor will routinely review your rate of attendance across your course.
SUSI will request attendance data for those availing of student grants.
This is a one-year full-time course and you must make sure you are available for all of your classes, assessments and exams.
DCFE's Attendance Policy
'DCFE recognises the positive correlation between class attendance and student retention and achievement. Any class missed reduces the opportunity for learning and may adversely affect the student’s achievement in the course. Levels of attendance have a direct impact on the success of our students. Students are more likely to complete and achieve their qualification if they attend all classes. Students who arrive late will impact not only on their own learning, but on the learning of the rest of the class. Similarly employers set high expectations of attendance and punctuality in the workplace. We therefore expect our students to comply with high levels of attendance and punctuality.'
5 - Absences
If you need to take time off from college for medical reasons, it is essential that you get your doctor to provide a medical certificate. This is the only way the college will be able to account for your absence and ensure that you are not penalised, such as in references, SUSI grants and attendance awards.
Key Points 5: Absences
Ensure you get a medical cert. for any absences you have.
Make a copy of the medical cert. for your own records.
Give/send your Mentor a scan of the original copy.
Your Mentor will ensure college records are kept up to date, when medical certs are provided.
6 - Timetables
Below is a SAMPLE timetable.
Key Points 6: Timetables
When made available to you, you can find a copy of the most recent up to date version of your timetable on Moodle on your Course Noticeboard:
This timetable is provisional and days/times/rooms/teachers are subject to change. So check it daily.
You must check for changes daily as times and rooms are likely to change at the beginning of the academic year.
Your timetable will show you when your class is scheduled, what teacher you have and what room it will be in.
The college week is Monday to Friday, 09:00 am to 4:00 pm.
Modules (subjects) are taught in double or triple periods. Each period lasts 40 minutes.
Blank spaces/periods in your timetable means you have no timetabled classes to attend.
All timetables have been developed to avoid long gaps where no classes are timetabled.
Since there is limited space on-campus, we ask that students avoid loitering.
During any free periods, students are encouraged to go to the library or to the cabin at the back of the canteen.
Please note, that this space is for all students - so allow other students who are free to use this space.
IMPORTANT
Your timetable will change a few times, especially at the start of the year.
Your timetable will change a few times, especially at the start of the year.
The Library and Cabin are available to use when you have free periods.
You must check for any updates to your timetable on Moodle daily.
7 - Modules
As a student of DCFE, you will be working towards achieving a full award, also known as your major award. Your full award is made up of modules, which are shown in your timetable. In order to achieve a full award, you must at least pass 8 modules on your timetable. It is important to know that you can't pass any eight of the modules. You will need to ensure you have the right combination of modules. Your Mentor will be able to explain this in more detail with you during their weekly meetings with you.
Key Points 7: Modules
You must complete the correct 8 modules to get the full award.
You can not do any 8 modules
They have to be the right combination.
If you do not pass these 8 modules, you will achieve a component award.
Component awards are generally not considered for entry into Universities but maybe for some Technical Universities and Institutes of Technology.
Your Mentor is there to help you with your module choices
If you are thinking about dropping a module, you must talk to your Mentor or the Guidance Counselling team first!
Over the coming weeks, your Mentor will go through your course in more detail.
They will go through what combinations of modules you need to achieve your full award.
8 - Getting Around
Key Points 8: Getting Around
DCFE is made up of a number of different buildings around the business park.
We have a series of useful campus maps available on MyDCFE.
The campus map can be found on your Student Lanyard and here below.
For a more detailed campus map, visit www.mydcfe.ie/map
9 - College Policies
Dunboyne College has a number of policies which essentially outline what Dunboyne College expects of it's students and what students can expect from Dunboyne College. For example, DCFE has an Attendance Policy which states the rules and regulations relating to attendance. DCFE also has a Teaching and Learning policy, Anti-Bullying policy, a Student Code of Conduct policy and Data Protection policy.
In order to be officially registered as a student of Dunboyne College and to access your course materials online, you must sign up to these policies by logging into Moodle. You will shortly receive an email with your college details and a guide on how to login to Moodle for the first time.
Click here to see our policies on our college website.
Key Points 9: College Policies
You can use the link above to take a look at these policies.
You must sign up to our college policies on Moodle in order to be fully registered and access your course materials online.
You don't have to sign up to them just yet, but you won't be able to access any class materials on Moodle until you do so.
In this registration and induction session, you'll learn how to access your Moodle account to sign up to our policies and to access your course materials.
10 - Our Learner Contract
To complete your registration as a student at Dunboyne College of Further Education (DCFE), you must read, understand, and agree to the contents below. When you first login to Moodle, you'll be asked to agree to this Learner Contract. By clicking “I agree to the Learner Contract”, you confirm that you have read, understood, and agree to the content of this contract.
Registration
By registering as a student, you acknowledge that you understand and agree to LMETB and DCFE policies and procedures.
In particular, you agree to the following:
Provision of true information: Any information you provide at registration must be true and accurate. The college reserves the right to revoke your registration at any time if you have provided information which is materially inaccurate, falsified, or misleading.
Discipline and behaviour: As a student of DCFE, you are subject to the disciplinary regulations of the college. Breaches of discipline can result in a suspension, expulsion or other penalties. DCFE reserves the right to change a student to a different class where necessary.
Withdrawal: If you decide to withdraw from your course, you must notify the college by email on dunboynecollege@lmetb.ie and return your student card to the library. If you require documentation confirming your withdrawal you can request this in the same email. It is very important that you notify the college by email of your decision to withdraw, so that the date you officially left is correctly recorded. You may require letters to confirm this for future reference. Please note that the date we receive your email will be considered the date of your withdrawal. Failure to notify the college in writing may affect later claims regarding social welfare entitlements.
Please note that all courses in Dunboyne College are officially full-time courses, although you may only receive direct tuition in the college for 2-4 days per week. It is expected that students will use the other days for work experience or for study and assignments. Any letter confirming a student’s registration in the college will state that the course is full-time.
LMETB Assessments and Deadlines Procedure
Please note the following points:
Students are expected to attend all classes. Assessments are scheduled throughout the academic year. It is not possible to make special arrangements for missed assessments.
Assessment deadlines refer to both written and practical assessments and therefore include labs, skills demonstrations, and group assessments.
Students will be made aware of upcoming deadlines.
All work must be submitted through Moodle on or before the deadline set.
In order to undertake practical assessments students must have attended at least 70% of classes for that module and arrive on time for their assessment.
We strongly encourage students who are struggling to meet deadlines to avail of supports in the college.
Please note the following regarding missed deadlines:
In order for an extension to be considered you must request an extension from your teacher within 3 days of the missed deadline.
You will be given an extension request form to complete.
You will need to provide a medical cert/legitimate reason to support your application for an extension.
The teacher may grant an extension of up to 5 days. However, this is not guaranteed.
In exceptional circumstances a compassionate extension of a longer duration may be considered.
In relation to practical assessments, extensions are not guaranteed and will depend on the availability of resources such as rooms, equipment etc. Where group assessments are missed the marks for that assessment will be lost.
Moodle
During registration, you will be provided with Moodle login details. Course material can be accessed on Moodle, and it is important that you use this as this is one of the methods which teachers will communicate important information to you.
DCFE Email
After registration we will provide you with a DCFE email address. We will use this email regularly for important messages. It is important that you check this account regularly, or you may miss important information. Once issued with a college email, you must use it when communicating with your teachers.
Data Protection
DCFE holds your personal information, (including the e-mail address assigned to you by the college), for administrative purposes, both prior to and on your admission, at registration, for examinations and on your graduation. The college does not release this information to outside bodies except; (a) where required by law, (b) to funding bodies and agencies that support your education, (c) to other educational institutions which you have approached, (d) to service organisations working with the college, (e) to DCFE Alumni to facilitate future contact between you, Dunboyne College and fellow Alumni.
Use of any Audio-visual Media Material by Dunboyne College
During your time in Dunboyne College, there will be photos, video recordings and voice recordings carried out in the process of your learning. This includes classroom-based activities and college trips. These photos and videos will be stored on a secure drive, in order to be used for promotional purposes, for example, on our website, across social media, college newsletters, student diaries and our prospectus. As a college, we will ensure that we adhere to Data Protection Legislation and GDPR in the storage of this media.
By completing student registration, you consent to the use of your image or recorded material. If you later decide to withdraw this consent, please inform the Principal of Dunboyne College in writing. All images or recordings used in college materials up until the receipt of your letter will not be affected by your withdrawal of consent.
If you choose not to consent to your images and recordings being used for promotional purposes, please ensure you inform your teacher at the time that these photos and recordings are being made. This does not include photos or videos required for assessment purposes.
Trips
In relation to any trips planned throughout the year, students who are under 18 years old must avail of the transport arranged by the college and are not permitted to make their own travel arrangements.
Learner Contract
By clicking “I agree to the Learner Contract”, you confirm that you have read, understood, and agree to the content of this page. Additionally, you acknowledge and agree that:
• It is your responsibility to meet the assignment deadlines as set.
• If you are unable to meet a deadline, it is your responsibility to follow the procedure outlined above, with the understanding that an extension may not be granted.
• You must agree to the Learner Contract to complete your registration as a student of DCFE.
Key Points 10: Learner Contract
You will not be able to sign in and access your course materials on Moodle until you have agreed to the above contract.
When you first login to Moodle, you will be prompted to agree.
Please take time to read the contract carefully before you agree to it, it is essential information that relates to your registration, assessments, deadlines, Moodle, Email usage, Data Protection, the use of audio/visual media material by the college, and college trips throughout your studies with us.
11 - Your College Email
In the coming weeks, Dunboyne College will provide you with your own DBC email account. There is not much to say here other than the really important bullet points below!
Key Points 11: College Email
You will receive your college email in the next two to three weeks.
Once classes start and you have received your college email account, only use your college email for college business.
It is your responsibility to check your college email inbox at least once a day, as there may be notifications about updates to your timetable, classes, important events etc.
Your Mentor, teachers and all other DCFE staff will only use your college email to get in touch with you on a day-to-day basis.
The college may send a text message to your mobile phone for anything urgent. Make sure that your mobile phone number on our system is up-to-date.
Keep your email and password safe, do not share these details with anyone.
IMPORTANT
Keep your email and password safe; do not share these details with anyone.
Keep your email and password safe; do not share these details with anyone.
12 - Acceptable Use / Online Communication
All online communication must adhere to DCFE's Acceptable Use Policy. DBC emails issued to all staff and students are subject to rules of Data Protection.
Think Before You Click!
Any DBC email account can be compromised when suspicious links or attachments are opened. If in doubt, delete the email. Anything important related to the college will be discussed by your teachers and Mentors.
If Required to Access & Use Microsoft Teams
Live Streams
Once you have been issued your DBC email account, you must use this to login to Microsoft Teams and for all correspondence.
If needing to join a Teams meeting without using your DBC account, you must use your full name (e.g. John Smith).
Links to Teams meetings are used for educational purposes only and are limited to registered DCFE students.
While recordings of some classes may be made available, students are not permitted to record, screenshot/screen grab videos or images of any online class.
All teachers have the discretion to remove any student from an online class if they feel that the student is in breach of any college policy.
Chat in Teams
Please use the 'raise hand' option in Teams to be invited to make a comment in the chat box.
Webcams / Cameras
To get the most of your college experience and learning, we strongly urge all students to engage with all classes with their cameras on.
Key Points 12: Acceptable Use / Online Communication
Be careful of suspicious links or attachments included in your email. If in doubt, delete permanently.
Contact IT support in the college immediately if you suspect that your college email or Moodle account has been hacked or if there is suspicious activity.
Only use your college email and Moodle account for college business.
DCFE reserve the right to block and suspend student access to email and Moodle accounts.
Until advised otherwise , all classes will be on-campus, however, there may be specific groups/ or times when you are required to use Microsoft Teams.
IMPORTANT
Your Mentor will spend time showing you how to access and use Moodle and Microsoft 365 during your meeting with them next week.
Your Mentor will spend time showing you how to access and use Moodle and Microsoft 365 during your meeting with them next week.
13 - Moodle
A big part of studying in college is using a Virtual Learning Environment (VLE). This is a special website which contains a digital space for your course and all of it's modules. Our VLE is called Moodle and on it, you will find a page for each of your modules. Your teachers will use Moodle to upload class materials, and it is also the place where you will engage with activities and submit your assignments for grading.
Your teachers will be using Moodle a lot in order to get you up to speed on the various topics and concepts covered in your modules. Make sure you engage with the materials on Moodle and will be designed to make classes more productive. You will soon be up to speed and used to using Moodle for your college work. Your Mentor will guide you through using Moodle during your weekly meetings with them.
Logging Into Moodle For The First Time
The quick video below shows you how to login to the DCFE Moodle site.
Your username will be your student number which is the eight digit number you received when you applied to the college (2024XXXX)
If you are a new student who is logging into your Moodle for the first time, your password is below.
changeme
Once you log in for the first time, you will be asked to create a new password. Make note of your new password and keep it safe.
Key Points 13: Moodle
Moodle will be the one-stop-shop for all your course materials.
These include notes, presentations and links to articles etc.
You should login regularly to stay up-to-date.
Your teachers will upload content to it in between your classes.
Today, during the next stage of your induction, you'll be able to log into Moodle and get a virtual tour of the platform delivered by your Mentor.
IMPORTANT
Along with Moodle, we use Microsoft Office and Microsoft Teams.
Along with Moodle, we use Microsoft Office and Microsoft Teams.
If you have never heard of them, don't worry!
During your induction with your Mentor, you'll learn more about Moodle and your Mentor will guide you through using Moodle.
14 - General Points
Key Points 14: General Points
DCFE is a busy college; take care of your personal belongings and respect those of other people.
All personal liability for the loss or damage of personal belongings is the sole responsibility of the student.
Today you will have your Student ID photo taken, and your printed DCFE Student Cards will be arranged for you in the next few weeks, once you are settled into the college. Your Mentor will be able to provide more information when they are ready.
There is information about transport links here under the Transport section. Private buses will begin Monday 16th September.
For health and safety reasons, we have made every effort to avoid occurrences where there are large student groups.
You may be asked to follow instructions/directions from members of DCFE staff, and we ask that you comply with these health and safety requests.
CCTV is in operation in the college.
If you have any general health and safety concerns, you must discuss these with your class Mentor.
We can then plan what we should do to assist you.
All courses have a Work Experience module.
Your teachers and Mentor will discuss this module and it's requirements with you in detail during the first week of classes.
15 - What Happens Next?
Key Points 15: What Happens Next
Next, you'll be able to login to Moodle for the first time, sign up to our policies, our Learner Contract and then access your provisional timetable.
After this, you'll be taken on a guided tour of the campus and finish by getting your photo taken for your Student ID.
If you have been contacted by our Learning Hub, you'll need to attend a quick appointment with them immediately after your tour today.
If you have yet to complete our PLSS registration, you will be asked to complete this in Room 5 before the tour begins.
Classes begin the week beginning Monday 16th September.
Until you are issued with your official DBC email account, all communication will done through your private email (the email that you provided upon application).
Make sure that it is correct!
IMPORTANT
Regularly check the email that you used to apply to the college with.
Regularly check the email that you used to apply to the college with.
16 - About MyDCFE
MyDCFE is a link for students to get all the information they need about a variety of things relating to the college. From campus maps, transport links all the way to information on student supports, the canteen as well as student parking. Use the buttons below and the navigation bar at the top of every page to explore the site.
Your presenter will now show you around MyDCFE using the links below
